In the beginning of each academic semester, enrolled students had to do the registration in two steps:
- Administrative registration,or pay the tuition fees through the Bank appointed by UGM. Students then obtain a registered status by validation (giving a registered sign) on the Student Card or Gamacard by the registration officer.
- Academic registration, that is registering themselves in each faculty (by showing proof of payment from the Bank) to be able to take part in the academic activities of the semester.
For students who do not re-register or take academic leave, their student status in the relevant semester becomes invalid and is not permitted to take part in academic activities and use available facilities.
Kartu Rencana Studi
After registration, each student must determine his/her course subjects for the current semester. The taken subjects must be registered in the Academic and Student Affairs Division of the Faculty by filling in the Kartu Rencana Studi (KRS) into the Academic Information System (PALAWA) in each. The KRS must also be approved by the appointed Academic Advisor. The number of eligible credits/SKS that could be taken is based on GPA in the previous semester with the following rules:
GPA of previous semester
Eligible SKS in the following semester
|1.50 – 1.99||15|
|2.00 – 2.49||18|
|2.50 – 2.99||21|
|3.00 – 4.00||24|
Table 1. The number of eligible credits based on the GPA
If the students take an academic leave in the previous semester, the number of eligible credits/SKS that could be taken is the minimum credits (12 SKS). For new students, the number of credits per semester is determined by the curriculum structure and policies of each faculty.